When you're outfitting a new office or reequipping an old one, sometimes it can be difficult to ensure that you have everything you need. Sure, it might seem like common sense at first, but just like getting your home all set up, there are always little things you might forget.
For example, be sure to stock your entire office with hand sanitizer! Mountable sanitizer pumps close to the bathrooms and close to clusters of cubicles is a great way to fend off the spread of sickness and germs in the workplace.
In fact, statistics show that employees' regular use of sanitizer can reduce sickness-related absenteeism by up to twenty percent. Wow! Plus, easily accessible sanitizer will keep everything in the office much cleaner.
Make sure to keep large calendars posted in common areas so that the whole office can check when that big meeting is or whether or not they have that upcoming federal holiday off or if they're just offered some extra holiday pay.
Always have spare printer cartridges and tons of paper stocked, and be sure to re-stock before you run out so that you don't get caught with your drawers down. When it comes to computer equipment, you need to make sure you have flash drives (also called thumb drives).
You might even want to ensure that every employee has their own. This is so that each of your workers can transport important files, documents, and presentations to other office locations or to upcoming off-site meetings.
This can even eliminate the bother that sometimes comes with trying to e-mail documents to yourself, which can cause problems if the internet network goes down or the internet isn't available at all!
Also, I have had difficulties getting into my e-mail because of a specific problem with the e-mail host. What a hassle! So eliminate that difficulty and get thumb drives for everyone.
If you have had food and beverage-related accidents in the workplace, you may be tempted to make rules to keep coffee and even water out of cubicles. This can place unnecessary stress because it makes employees want to sneak past the "rules."
If this has been a problem in the past, consider getting USB-attached waterproof hard drives. This will make it possible to store all of the most important stuff in a secure spot.
Though they may seem a bit old-fashioned and outdated now, don't skip the fax machine. When it comes to transporting signed documents, scanning and e-mailing just doesn't cut it. Depending on how many employees you have and how frequently you fax, you might want to have several of them.
These are just a few of the things you will want to make sure you have in your office. Only you know everything you will need, but once you get your checklist ready, it's time to get cracking!
Until recently, spreadsheets worked perfectly well for managing the huge amount of data involved in the jobs of information workers. Today, businesses and employees face managing a massive amount of data that has grown incredibly. Spreadsheets just aren't enough to effectively do the job for most businesses so they have turned to databases like Microsoft Access for their information management needs.
Unfortunately, this database program and others can be difficult to learn quickly, simply because they are large programs that offer a lot of flexibility. Formal classes, like Microsoft Access training courses can provide targeted knowledge custom for these applications.
This article explores whether your employees need Microsoft Access training or other database training to efficiently perform their jobs. It also provides an overview of this software program and gives other options for learning.
An Overview Of This Program
Microsoft Access is simply a database creator that manages huge amounts of information. Although Microsoft Excel training can provide employees a little flexibility with this program, it does suffer from limitations such as requiring extensive programming to modify data and limits on sorting and filtering information into custom reports. Database software like Access allows users to sort, change, and gather the information held while easily generating reports.
Learning With Books
As said, the most challenging aspect of learning this vast program is its flexibility. This flexibility, instead of a straight forward method of operation, allows users to manipulate data in almost any way. That makes it much more difficult to understand.
Many people opt to get Microsoft Access training from a book like the "Access 2007 for Dummies" book that provides an overview of the program. There are also more detailed books that go in depth into the software that include tips and techniques for users.
While this works for some people, most people find software learning to be difficult from a book. This is usually because of the complex nature of the program and the lack of guidance from in- person Microsoft Access training instructors.
Some people prefer to learn about this software online through the thousands of websites that offer step-by-step instructions. Given enough time, it is possible to uncover valuable information offering the comprehensive details of this program. Unfortunately, learning online is really only best for those who have a grasp of the foundation of the program and are only seeking training on a specific project they'd like to accomplish. For example, typing "modifying an Access query" into the search field at Google will produce instructions on how to perform that action, but it will not provide the basic fundamentals of the program that are best learned from a Microsoft Access training class with a live instructor.
Learning Through Experience
People usually learn most effectively by doing. For example, ballet dancers learn to dance by dancing ballet, chefs learn to cook by cooking, and information workers learn to use database software by using database software. This is where live Microsoft Access training and Microsoft Excel training come out ahead of other learning approaches in effectiveness of training. Answering questions as the training progresses, in-person instructors can help students apply what they learn immediately.
Microsoft Access Training
Every business should identify the best way for employees to learn. Some employees may prefer to learn from books and others may opt for online learning. However, the most effective Microsoft Access training, especially for employees with limited exposure to the software, is live training with a qualified instructor who can provide hands-on learning and experience while answering questions. This quickly turns employees into experts in this excellent database software.
There are a lot of factors to consider when managing a business or a major facility. One of the main concerns that people tend to overlook or not put much thought into is how to deal with trash. Some facilities have the potential to produce huge amounts of trash, and it has to be dealt with somehow. In many cases, there's too much trash for it to be hauled away by a garbage collection company without being compacted. In those cases, a trash compactor may be the best solution. How do you know if you need a compactor -and if you need one, how do you know which one is right for your needs?
To know whether or not you need a compactor at all, you just have to figure out how much waste your facility churns out in a week. Most small businesses, such as simple stores or restaurants, don't generate enough waste to require the use of a compactor. Industrial facilities or other companies that produce more waste are more likely to have use for a compactor. Generally, a facility should be producing at least 30 cubic yards of waste every week to justify a small compactor. From that point, it's just a matter of scale. There are compactors that can handle hundreds of cubic yards of waste a week.
A compactor is an expensive piece of equipment, so it's important to make sure that you're getting a good one. There are several key questions that you should have answers to before you start shopping around for a compactor. The first and most obvious question has to do with size. You need to figure out exactly how much waste the facility will generate and find a compactor that is big enough, but not too big. However, you may want to consider getting a bigger model if your facility is likely to grow.
It's also important to note the size of not only the overall amount of waste, but the individual objects that make up the trash. Particularly large objects may have a hard time fitting into some compactors. Try and find dimensions of the largest objects that will need to be compacted so you can compare it against the opening on the compactor.
You'll also need to consider where the compactor is going to be. It should be in a place where it's not too inconvenient for workers to access, but it also must be easily reachable by trash collection services.
Another factor to consider is the ease of use of the unit. Since people are going to have to be trained to use the compactor, it's helpful to have one that is easy to learn. Along the same lines, safety is also a major factor. The compactor you choose should be safe so that your employees don't get injured while using it.
Once you've nailed down the answers to those key questions, you'll be able to find a trash compaction solution that works for your business.
As the old saying goes, if you look after your pennies then the pounds will take care of themselves. In simple terms, if you don't waste small amounts of money here and there then eventually you will begin to reap the rewards of your thriftiness.
Moreover, this mantra applies to businesses just as much as it does consumers. At a time when companies have to be concerned with an increasing number of issues, from climate change to recession, it can be all too easy to lose focus on what really matters.
Most business owners want to run a socially responsible operation, but they also have to worry about balancing the books. However, there's no reason why companies can't kill two birds with one stone: building an eco-friendly office space doesn't only help the environment, but it can also save companies thousands of pounds in needless waste.
In cold weather, it's fairly common for businesses to overcompensate with the heating - just because it's freezing outside, doesn't mean staff need to be boiling inside. Similarly, during heat waves, there's no need for personnel to freeze with an over-performing air conditioning system. Thermostats are designed to regulate temperatures - by maintaining the office 'climate' at more tolerable levels in the winter and summer months, this won't only create a happier, more productive workforce, but it will cut energy costs and, importantly, be less harmful to the environment.
Thermostats aren't the only devices that can simultaneously save companies big bucks whilst helping to cut their carbon footprints. Technology underpins most modern businesses and with the advent of the internet era, digital communications means less need to travel.
A dedicated teleconferencing room, fitted with the latest voice over internet protocol (VoIP) technology enables businesses to meet, network and build relationships with organisations and customers all over the world. Even for small to medium sized businesses with tight budgets, Skype offers a fantastic free video and audio communications service, making it a very cost-effective way of keeping in touch. Ultimately, it saves businesses a great deal of time travelling - and time, as we all know, equals money. Moreover, less travelling means another tick in the 'eco-friendly office' box.
Paper has traditionally been one of the biggest wastes produced by offices. With networked computers and centralised storage, everyone in an organisation - whether they're in the same room or a different country - can access the same files simultaneously. With laptops, PDAs and mobile phones, documents can be viewed digitally any time, any place, meaning that there's no real need to print any more.
Indeed, it is the duty of businesses across the globe to cut their waste. Whether an organisation has an office space in Washington DC, London, Paris or Sydney, the time to act against climate change is now, but everyone needs to be on board for a difference to be made. The fact that companies can save thousands of pounds a year in cutting their waste might be the very incentive.
For many businesses, Internet access is indispensable. Enabling everything from communications and supply sourcing to a quick and convenient means of research, Internet access offers businesses of all kinds opportunities like never before.
However, while many people assume that "Internet communications" refers primarily to email access, another realm of online communication is climbing the ranks of popularity among businesses everywhere: online video. Online video enables a whole new level of valuable communication among businesses - not only within companies themselves, but with regard to their customer base.
To begin, online video enables video conferencing - a feature that allows businesses to hold meetings, conferences, training sessions and more, even if participants are spread out all across the world. Video conferencing allows a more personal approach to both international and local business operations, and is proving to be one of the most popular features among business communications today.
Another opportunity provided via online video is product promotion, advertising and marketing. Whether it's a video that advertises your products to customers or one that promotes your services to investors, online video can enable you to extend a clear understanding of what your business is all about. What's more, by creating a video on your products and services, you're likely to be perceived as a leader in your realm of business - particularly if you include both useful and promotional information to users. Because video is one of the more novel forms of communication among businesses today, its presence demonstrates a certain degree of innovation and current involvement to customers.
If you're considering utilising online video as a means of communication for your business, there are a few things to keep in mind. First, if you're planning to use videos as a form of promotion to your customer base, ensure they are high-quality, glitch-free, and interesting. There's nothing worse than having a video that does get viewed because it has technical problems - or even worse, because it's not engaging enough. The point is to use the videos to generate interest in your products and services, so clients and potential customers will make further enquiries.
However, if you're planning to use online video as a form of internal business communications - such as for video conferencing - you'll need a reliable broadband line. Many companies opt for leased line broadband, which provides a wealth of services and benefits - from online video features to email and general Internet access.
Whether you wish to communicate with your customers or enhance communications within your company, it may prove worthwhile to investigate what online video can do for your business.
Fire damage, floods, hurricanes, earthquakes, or other destructive events can mean the end of thousands of important files. Losing a small amount of information due to a power outage can be an annoyance. Losing the data for an entire organization is a disaster.
Having a good data center disaster recovery plan in place can mean the difference between success and failure. That's because safeguarding information is a data center's number one job. If that information is lost for any reason, the data center has failed in its main objective. A disaster recovery plan is necessary for success.
Losing Data Costs Time and Money
Losing data to a disastrous event is not only an inconvenience, it costs money. That's because recovering vital business information, if possible at all, can be time consuming and expensive.
Each day that passes between the data loss and the recovery of that data means lost business hours, less chance of successful recovery, and more expensive recovery. A successful disaster recovery plan can help save you money.
In addition, for some data centers, lost data can be time-sensitive. Waiting a week for that information can make it useless. Even waiting a day can be too long. That's why it's important to have a disaster recovery plan in place that allows you to recover data from the moment of the disaster.
How Important is Your Data?
If the data center is down, the rest of the business may not be able to function properly. In fact, some studies have shown that computer outages of more than ten days can cause permanent financial damage to a company. Within 5 years, half of those businesses have closed their doors.
Your information is vital to your business, and that's why a data recovery plan is simply common sense. Recovery from a disaster needs to be straight-forward, and it can mean the difference between a short-term inconvenience and the end of your organization.
Implementing a Disaster Recovery Plan
The first step toward reducing the impact of a disaster is to obtain a disaster recovery planning guide and disaster recovery templates. After investing in these items, the strategy for recovery needs to be planned in detail. Having a vague idea of your recovery plan is not going to save you from data loss.
Like any precautionary measure, the upfront planning for disaster recovery can seem like a waste of valuable company time and resources. However, your organization will be grateful that it is prepared if disaster does strike.
A proper disaster recovery plan should also include an assessment of risk and the impact of a loss of information. This allows the company to prioritize data center operations, an important step in recovering business viability.
An additional integral component to any plan for business continuity should be rigorous and regular testing. Disaster recovery plans should be tested and reviewed on a regular basis. This ensures that the plan is ready for a true emergency situation.
Safeguard the Future Success of Your Organization
Problems with hardware or software often strike when usage is at its highest point. That usually means a very busy time for the organization. Peak usage times, while some of the most vulnerable, are also the last time you want your data center to have a crisis.
It is important not to be lulled into a false sense of security by the seeming reliability of your systems. Modern technology runs perfectly right up until the time it doesn't. You don't want that time to be the downfall of your business. Implement a disaster recovery plan, and safeguard both your data and the future success of your organization.